Required for all outdoor events, rain locations and additional service needs must be arranged at the time of your primary tentative reservation. You may also plan to simply cancel in the event of rain, but you should have a plan. Agreements with Parkhurst, Buildings & Grounds, IT and presenters for outdoor events must clarify contingency arrangements.

Advisor Contact Information

Student Leader Contact Information

Craft this blurb with care: YOUR EXACT WORDING HERE is used for calendar listings and other publications. Double check your details!

If admission is "Free”, please state. If multiple prices, please note all categories, costs and requirements, e.g.: “Bethany Students @ $3 (with College ID), All others @ $5.

Food & Beverage

Once your event has been approved, please contact Matt Reese by calling 304-829-7398 or via email at mreese@bethanywv.edu to set up all of your catering and/or linen needs.

If you are a student organization, please provide the name and contact information of the third party vendor.

AV/Tech

Completing this form does not guarantee the availability of the items you have requested. Once your event has been approved, please contact Thom Furbee at tfurbee@bethanywv.edu to check availability.

Buildings & Grounds

Completing this form does not guarantee the availability of the items you have requested. Once your event has been approved, please contact Ruletta Minor at rminor@bethanywv.edu to check availability.

Download the room set-up guide for room specific information on available room configurations and policies surrounding furniture set up.

You must restore any furniture that you move to its original layout. You may not move furniture/equipment from another room.

All Organizations are responsible for basic cleanup of the event space. This includes but is not limited to removal of all decorations, returning all furniture to its standard configuration, removing any large trash items, and leaving the facility the way it was found, with trash in appropriate barrels and dumpsters.

NOTE: if a campus space is not left in a clean and orderly condition, fees and sanctions will apply.

I, representing the group/organization, agree to abide by all Bethany College Policies & Procedures found in the Handbook, Code of Student Conduct, on-line, or in any other printed materials. I will also abide to all codified ordinances of the Village of Bethany and the State of West Virginia.